May, 2025

Excel add-in user permissions for functions

We have introduced a new user permission to allow users access to the Excel add-in functions.

Shortly after this release, all users requiring access to the Excel add-in functions will require the following user role:

  • Excel Functions All

    This permission is automatically included within the following user roles. Users assigned to these roles will continue to have access to refresh iplicit Excel functions without any changes:

  • GL: Financial Statements

  • Financial Statements: Fiscal

Users without the appropriate permission will receive the following message when attempting to refresh iplicit Excel functions:

  • You do not have permission to use iplicit Excel functions.

Should users require the ability to refresh Excel functions, assign the Excel Functions All role to their user account in iplicit.

Improved handling of automated and linked documents

Several enhancements have been made to automated linked documents, such as Multi-co Purchase and Sale, to provide users with clearer information and ensure consistency between the source document and those generated through automation.

  • When a source document is unposted, all linked documents will now also be unposted and marked as abandoned. If the source document is modified and reposted, new automated documents will be created to reflect any changes made.

  • To ensure consistency between source documents and their linked automated documents, the correction posting attribute feature has been removed from documents with links. Going forward, corrections should be made by unposting or reversing the document and re-entering it.

  • Users now receive a clear notification that reversing a document with linked documents will also reverse the related linked documents.

  • Users now receive a clear notification that performing a period correction on a document with linked documents will not update the related linked documents.

  • If a reversal fails to post due to validation issues, such as changes in account rules, it can now be resubmitted, giving the user the opportunity to adjust the accounting setup and complete the posting.

Credit allocations in Intercompany Bulk Payments

We have significantly enhanced our intercompany Bulk payment process by introducing a new feature that allows credit notes and on-account payments to be allocated across Legal entities. For example, if a Supplier has a credit note in one entity and an outstanding invoice in another, and the net result is a payment, the system can now offset the credit note against the invoice across those entities. All intercompany movements and allocations are created automatically in the background.

Partial VAT support added to Accounts Payable Automation

The calculation of recoverable tax on invoices for Legal entities with a Partial VAT exception has been added to the Accounts Payable Automation module. The tax recovery percentage is now calculated consistently, matching the behaviour of manual entries in the Purchase Invoice screen.

A new checkbox allows users to override the calculated recovery percentage by selecting the Ignore option, which sets the tax as 100% recoverable.

Handling of simultaneous data access and editing

To enhance data integrity and improve the user experience, we are introducing new features in iplicit that better manage situations where multiple users are working on the same item simultaneously. These enhancements include real-time banner notifications to alert users when someone else is editing the item they currently have open.

These features will be rolled out in phases following the May 2025 release.

Data Access Control on Reports & Enquiries

Our Data Access Control functionality has been extended to all standard author-based Reports and Enquiries in iplicit. Administrators can now manage users’ data visibility by Legal entity, based on User accounts and assigned data access control groups.

This update delivers consistent and secure data visibility across all supported reports and enquiries.

Free text delivery address

Introduced the ability to enter a free text delivery address directly on a document without adding it to the contact account.

A new Free Text Delivery Address tick box has been added to the General tab in Document type setup. By default, the setting is unticked.

When enabled, a custom delivery address can be entered on the document’s Address tab.

Free text delivery addresses are displayed correctly on all relevant authored report outputs (e.g. Sales Orders, Purchase Orders).

Stock

Improvements have been made to our stock module to aid the accurate entry of stock documents and to address several minor issues.

  • Stock date on documents and document detail lines:

    • The stock date in detail lines will no longer auto-populate from the header; it will remain blank unless explicitly set by the user.

    • The stock date column on detail lines is now visible by default when any values are set.

    • A warning icon is displayed when the stock date on detail line dates differs from the header stock date.

    • Changing the Document Date will now always reset the Stock Date, even after saving and editing.

    • Stock dates (header and detail) will not be carried over when copying or converting a document.

  • Enhanced price and quantity validation to improve data accuracy and prevent invalid stock entries:

    • Negative quantities are now flagged as invalid on stock documents.

    • Negative prices are now only valid on credit entry stock documents.

  • Resolved an issue where under specific circumstances a document with active stock movements could be deleted incorrectly.

  • Average costs are now calculated correctly when the last remaining item comes out of stock.

  • Resolved issues with the import of standard costs for stock product when costs are specified by locations.

Other Enhancements

GL Reconciliation

  • A new "Period From" field has been added to the GL Reconciliation screen, providing greater control and improved performance when reconciling General Ledger transactions. This allows users to:

    • Exclude legacy data or data take-on.

    • Focus exclusively on periods that require reconciliation.

  • When the field is populated, only transactions from the specified period onward will be included in the reconciliation process.

Document date settings

  • A new checkbox "Don't default current date" has been added to Document type setup to give users (with the appropriate system privileges) control over default document date behaviour.

    • When enabled, the Document Date field is left blank when a new document is created, requiring users to enter a date manually.

    • When disabled the Document Date defaults to the current date, this is the default behaviour.

Multiple Tax Authorities on Expenses

  • The expense entry process has been improved to better support legal entities with multiple tax registrations. In these cases, the Tax Authority field is now displayed and will:

    • Default to the legal entity’s primary tax authority.

    • Allow users to select an alternative tax authority from a dropdown menu.

Ability to make Delivery Date mandatory on Purchase Orders

  • Added a new feature that allows the Delivery Date field to be set as mandatory on Purchase Orders.

    • To enable it, select the "Delivery Date Required" checkbox in the Purchase Order document type settings.

    • Once enabled, users will be required to enter a valid delivery date before the Purchase Order can be submitted.

    • This setting is optional and disabled by default.

Deferred income and Prepayments

  • A status column has been added to the Deferred Income and Prepayment tabs, allowing users to see whether documents are posted, in draft, or abandoned.

Credit Control Customer Group

  • Customer group has now been added to the Credit control screen filters as a multi-select field. This will enable the list of Customers shown in the Credit control screen to be filtered by the selected customer group(s).

  • In addition, Customer group has been added as an optional column within the Credit control screen (i.e. available in the cog).

Data Entry Control

Settings and Configuration

  • Redundant Publish button has been removed from the analytics and period screens.

  • Customer statement emails can now be configured to send to addresses linked to both the main contact account and related contacts using the 'Account or Persons' option.

  • Improved tooltip presentation on the multi-factor section of User accounts.

  • An environment setting Notify availability errors has been added enabling the suppression of in-app notifications about the iplicit platform availability status.

  • Additional logging has been added to synchronisation of Yapily Bank feeds.

Support and Other Minor Fixes

  • Prevention and validation of Usernames containing a space character.

  • Improved support for emailing to multiple recipients with email addresses over 250 characters.

  • Resolved an issue where the Year End Rollover was not selecting balances in adjustment accounting periods.

  • Supplier and customer records can now be imported with classification code field.

  • Improved attachment handling:

    • Multiple attachments against a single iplicit record.

    • Attachments from the mobile app.

  • Recurring documents now show the currency correctly on the forecast tab.

  • Duplicate supplier invoice number check now extended to include registered documents from accounts payable automation.

  • Fixed issues with currency conversion on prepayments and deferred income.

  • Asset amortisation documents now use the default posting attributes set in the account defaults.

  • To ensure data accuracy, drill-down functionality in the Budget Forecast screen is now restricted to standard display options, excluding custom pivots.

  • Resolved issues related to updating logos for Legal Entities.

  • Document templates now respect the 'Force Change' setting on the chart of account code, requiring users to enter a line description instead of inheriting it from the chart of account code.

  • Bank charges are now calculated correctly when entered directly from the bank reconciliation screen.

  • Resolved an issue where an extra line was being generated on Santander Bulk Payment export files.

  • Bank Account is now available for use as a criteria for distribution in bulk payment authorisation workflows.

  • Enhanced support for multi-level column grouping in iplicit pivot enquiries and Excel exports.

Enquiries

  • Balance Sheet (Local & Consolidation), P/L (Local & Consolidation), Trial balance (Local & consolidation):

    • Department column renamed to Department code.

    • A new column has been added called Department which is the department description.

    • Cost centre column renamed to Cost centre code.

    • A new column has been added called Cost centre which is the cost centre description.

  • A duplicate Balance Sheet enquiry had been removed to prevent confusion.

  • An error when opening the User License Analysis enquiry has been resolved.

  • Minor fixes and presentation improvements to the Irish Revenue Expenses enquiry.

  • All enquiries now adhere to the system row limits.

Dashboards

  • Issues with the collection stats and collection performance section of the Credit Control dashboard have been resolved.

  • The Absence dashboard has been updated to accurately reflect data based on the different configurations of the absence module.

  • The redundant Monitoring dashboard has been removed.

Reports

  • Sales Invoice reports have been optimised to ensure better performance and faster processing:

    • Sales Invoice: UK1

    • Sales Invoice: UK1 - GoCardless Instant Payment

    • Sales Invoice Direct Debit: UK1

    • Sales Invoice: UK2

    • Sales Invoice: UK3

    • Sales Invoice: UK4

    • Sales Invoice Direct Debit: UK1

  • Improved handling of logos in non-authored reports.

  • To improve system performance and unnecessary job queues, the refresh button is now disabled while a report is actively running.

Tax

  • Added Thailand (GB) tax authority.

    • Standard – 10%

    • Reduced - 7%

    • Zero Rated - 0%

    • Not Applicable (Exempt) - 0%

  • Added Bahrain (GB) tax authority.

    • Standard 10%

    • Outside scope 0%

    • Not applicable 0%

    • Zero rated 0%

    • Exempt 0%

  • Addition of rest of the world reverse charge tax codes for Dubai (GB).

  • Renamed tax authority Saudi EW to Saudi Arabia (GB).

  • Correction to word casing on Tax codes.

  • Denmark Tax Authority update to Danish Krone (DKK) currency.

Interfaces

  • Batch Payment Export Interfaces:

    • Revolut (USD-TW)

    • HSBC BACS file with SUN number

  • Bank Statement Import Interface:

    • HSBC purchase card

API

See API changelog for an update on what's new.