Bulk templates
- Bulk templates exist for e.g. Bulk Payments and Bulk Receipts.
- They are used for default setup and selection criteria, contextual to the template usage.
- Consider creating more templates for frequently occurring combinations of setup and defaults.
Bulk Payment template
- This template is required for Bulk Payments.
- Consider creating multiple templates for frequently occurring combinations of setup and defaults e.g per Bank Account.
Enter a unique code
Enter a description to uniquely describe the template
Enter a Bank account
- If left blank, then the bank account must be selected upon creation of a Bulk Payment.
- Enter the payment method
- This will be the default on associated Bulk payments
- Enter selection criteria defaults
- Document types: By selecting Document Types, you will limit the batch to only be able to select documents which match that document type.
- Control Account: This is the control account used on the Purchase document(s) e.g. Creditors control. More than one account can be selected.
- Match payment method: By unticking this checkbox, you will be able to select documents that do not match the selected payment method (which is specified on the Payee or as an override on the document itself).
- Include foreign currency: Tick this checkbox if you wish to be able to select document(s) that do not match the Legal Entity base currency.
- Currency: By entering a currency, you will restrict the selectable documents to be those that match the currency.
- Due date from: Enter a due date from if you wish to limit the purchase document(s) found to be only those with a due date >= the given date. Leave blank for all due dates in the past.
- Contact groups: Select Contact Group(s) if you wish to restrict the selectable Payees to be those that match.
- Contact classifications: Select classification(s) if you wish to restrict the selectable Payees to be those that match.
- Outstanding balance Min: Enter a minimum amount if you wish restrict the selectable documents to be those with an outstanding amount >= the minimum specified.
- Outstanding balance Max: Enter a maximum amount if you wish restrict the selectable documents to be those with an outstanding amount <= the maximum specified.
- Aging interval: Select an interval that you wish to use to show the aged creditors in the allocation tab. This is used on the allocations tab.
- Aging interval by: Select the column you wish to use as the basis of aging e.g. document due date. This is used on the allocations tab. This is used on the allocations tab.
- Save the template
Interco Bulk Payment template
The Interco Bulk Payment template differs slightly from the Bulk Payment template in that the Interco checkbox is ticked.
Note
When appropriate, specify Interco(s) on the template so that when an Interco Bulk payment is created, these Interco(s) are selected by default.