Cash Journals

• The cash journals feature allows deposits, withdrawals and credit entries to be made.

Note

To view the legacy version, please select Legacy User Guide.

How to view Cash Journals

Viewing Cash Journals

As per Generic Navigation options, either from left-hand navigation panel, select Cash journals from the Bank folder or enter Cash journals in the Search option.

This will then show the Cash journals on the system where normal customisation of Sets can be used. Also, depending on User roles, the My/All option will be showing.

• Bank date: The date the journal was posted.
• Document type: This is the cash journal type e.g. deposit or withdrawal.
• Doc #: This is the document number used to identify it.
• Description: This description was entered during creation and will identify the cash journal.
• Bank: This is the amount of the cash journal.

Tip

To modify the columns displayed, select option on the right of the column display, then tick/untick the information you want to hide or display.

How to create Cash Journals

Create a new Cash Journal

1. Select Cash journals from one of the options as shown above in Viewing Cash journals.

2. Select New or New (from template).

3. Select the Document type from the dropdown list.

   

4. Enter the Bank account that you are withdrawing or depositing from.

5. Enter a description of the cash journal.

   

6. Fill out the remaining fields.

   • Customer or Supplier: If required, enter a Customer or Supplier

   • Bank date: Enter the date that you want the cash journal to be posted in.

   • Period: Enter the Period that you want the cash journal to be posted in.

   • Bank Ref: This will be the bank reference to identify the cash journal posting.

7. Add the Lines.

   • Product: This is the Product being invoiced.

   • Account: If a Product is being used, this will be auto-completed and read only otherwise select an Account from the available list e.g. 10344: Materials.

   • Description: Depending on the Force change setting in Chart of Accounts for 10344: Materials.

     

     • If the Force change is not ticked, then the Description field will be auto-filled ...

       

       ... however, it can be edited.

       

     • If the Force change is ticked, then the Description field will be blank, and you will be forced to enter a description.

       

   • Tax band: Enter the Tax band.

   • Unit: This is the Unit to measure the Product.

   • Qty: This is the quantity of the Product you are invoicing.

   • Unit price: This it the price per unit of the Product.

   ---

   Posting attributes

   • The posting attributes are derived from the Chart of account rules related to the Account code. Common attributes include Cost centre and Department but can also include custom attributes.

     

8. If there is a requirement to sell to a Customer and have the goods delivered where the tax authority treatment is different, then set the Customer up as a Multi Tax Authority Customer.

9. When you are happy with the details select Submit.

How to reverse Cash Journals

Reverse a Cash Journal

1. Select Cash journals from one of the options as shown above in Viewing Cash journals.

2. Select and open the Cash Journal (either highlighted on the list or open the Payment).

3. Select Reverse from the option.

   

4. Enter the reason then select Submit.

   

How to amend Cash Journals

Amend a Cash Journal

1. Select Cash journals from one of the options as shown above in Viewing Cash journals.

2. Select and open the Cash Journal (either highlighted on the list or open the Payment).

3. Select Amend from the options.

   

4. You can now make changes to the Cash Journal

   

5. Select Apply.

How to correct Cash Journals

Make corrections to a Cash Journals

1. Select Cash journals from one of the options as shown above in Viewing Cash journals.

2. Select and open the Cash Journal (either highlighted on the list or open the Payment).

3. Select Corrections from the option.

   

   • Period correction to make corrections to the Period.

     

     Make correction then select Apply.

   • Unpost to retract the Cash Journal from the General Ledger

     

     Select Unpost to proceed.

   • Posting Attribute to make corrections to individual attribute values on the Payment.

     

     Further details Correction Posting Attributes

How to abandon Cash Journals

Abandon a Cash Journal

Note

Only draft Cash journals can be abandoned.

1. Select draft Cash journal to be Abandoned - Selecting and opening the Cash journal is also an option.

   

2. Select Abandon option.

3. Enter a reason, then select Abandon.

   

   Note

   The reason is shown in the Log tab.

   

   Tip

   Following Abandon, the document can be unlocked (if you change your mind) or deleted.

   You should use this option with caution as there will no longer be a record of this document once deleted.

   

---

Updated October 2026