Disbursement Automation
Disbursement automations can be run in the automation finder or they can be invoiced manually in the sales invoice finder.
All available disbursements to be invoiced can be seen in the available automation finder.
Disbursements are your expenses that you charge out to your customers.
The chart of account usage must have disbursements ticked.
If you are using disbursement automation on projects you must allow it in the project setup as seen below.
How to run a disbursement Automation
Select the automation then press RUN.
Enter the automation criteria.
Date from: Leave this date blank if you want to select all available documents or enter a date to restrict documents to be to greater than or equal to this date.
Date to: Select the latest document date that you wish to include.
Exchange rate type: Select the exchange rate to be used for foreign currency documents.
Tip
The exchange rate will be defaulted from the Environment defaults.
Legal Entities: By filling this out the document automation will process the correct documents for the correct Legal Entity.
Currency: Select the correct currency.
Minimum amount: Enter the minimum amount in base currency to be selected for the disbursement.
Documents: Select the document to be disbursed.
The 'Submit' tick box: If this is ticked the automation will create the disbursement and submit it for authorisation.
Tip
If needed, multiple document automations can be made.
- When you are happy with the selected criteria and setup, press Submit.