Environment Defaults

Environment settings are used to assign default values for use throughout the system.

Select Environment defaults from either the Pulse menu or the Finder side menu.

Absence

Access restrictions

  • Session timeout (minutes): this is how many minutes a user can sit idle before their session times out. A timeout requires them to re-enter their password to resume.

  • Data access control: this needs to be ticked for DAC

  • Data access control context enables:

  • Custom data access control attribute (CDAC): this is the Attribute you wish to use for CDAC - a column called CDAC is in Attributes and needs to be ticked if it is to be a CDAC Attibute . Users must be assigned to CDAC Groups per attribute value.

  • Custom data access posting handling (CDAC): this is the behaviour of the CDAC value on the posting lines.

  • Custom data access control scope (CDAC): these are the classes you wish to use for CDAC.

Assets

Authorisation

Bank

The following defaults are used specifically for cash book related usage.

  • Cash book transfer batch series

    A batch definition must be set before Transfers can be processed. If not, the following error will be shown.

Budget

Catalogues

Defines how customers are displayed in drop-down lists and on screen.

Contacts

Correction

Tick if you want to default to Ignore period date check when performing corrections to date/period.

Currency, exchange & rounding

Debt

Document types

These are the default document types which are used throughout Iplicit. Some of these are suggestions but some will always be used e.g. "Reversal".

Environment

Financial Statements

FX

  • FX revaluation batch series:

  • Exchange rate type: This exchange rate type will be the document default unless specified otherwise on the document type.

  • Revaluation: Currency: This is used to set a default currency for revaluation.

  • Revaluation: Exchange rate type: Used to identify the revaluation exchange rate type.

  • FX financial year group: Used to identify a financial year group as your default.

  • Revaluation: Cashbook: Tick this box if you wish to revaluate cashbook.

  • Revaluation: Creditors: Tick this box if you wish to revaluate creditors.

  • By creditor: Tick this box if you wish to produce a revaluation document per creditor

  • Revaluation: Debtors: Tick this box if you wish to revaluate debtors.

  • By debtors: Tick this box if you wish to produce a revaluation document per debtor.

  • Revaluation: Auto reversing: Tick this box if you wish to auto reverse the revaluation document, typically in the following period.

  • FX auto submit: Tick this box if you wish to auto submit the generated documents for authorisation.

  • FX tolerance realised max percentage: Enter a default tolerance max percentage which will be used when processing automated FX realised documents where there is none specified on the legal entity.

  • FX realised (Purchase) max tolerance %: default maximum tolerance percentage (Purchase), used when processing automated FX realised documents.

  • FX realised (Purchase) max tolerance amount: default maximum tolerance amount (Purchase) used when processing automated FX realised documents.

  • FX realised (Sale) max tolerance amount: default maximum tolerance amount (Sale) used when processing automated FX realised documents.

  • FX realised (Sale) max tolerance %: default maximum tolerance percentage (Sale), used when processing automated FX realised documents.

General

  • AP Automation Mailbox Domain: Set this to **@ap-automation.iplicit.com** for all production and sandbox environments.

  • AP Automation Due Date Override: Tick this box if you want due dates to be calculated from Supplier payment terms, rather than the scanned date.

HR

Interco ![](media/interco.png)

  • Interco Supplier Contact Group: default supplier settings for related Legal Entity contact account (Interco only) are defaulted from this contact group.

  • Interco Customer Contact Group: default customer settings for related Legal Entity contact account (Interco only) are defaulted from this contact group.

  • Ignore Interco validation: Tick if you wish to ignore Interco validation as part of the GL posting process. This is not recommended as would enable Interco balances without Interco being assigned. It would only be done by exception to avoid Interco balances on e.g. legacy prior year data-take-on movements where the Interco is no longer relevant.

Loan

Logistics

Maintenance

Multi-factor authentication (MFA)

There are a number of options available for MFA. Additionally, Single-sign-on (SSO) can also be used.

  • Communication definition for password reset: when you auto reset an email, this will be the communication sent.
  • Require MFA: tick this box to require MFA by default upon creation of a new user.
  • Enable phone verification: Tick this box to enable users to use SMS as an option for verification for MFA login.
  • Reset passwords & MFA: users that will receive requests to reset MFA and password.
Notifications

Password policy

Enter values in the settings below to enforce your password policy.

Tip
  • If you wish to use Username and Password as a means of logging in, we recommend a strong password policy to mitigate the risk of unwanted access.
  • However, we more strongly recommend the use of Multi-factor authentication or an SSO solution.
Payments

Period handling

  • Default period format: The date format.
  • Consolidation period code format: Used to set the default code format for the consolidation period.
  • Consolidation period description format: Used to set the default description for the consolidation period.
  • Consolidation year end month: When the consolidation year ends.
  • Year end (balance sheet) rollover attributes: The posting attributes that will be used for aggregated lines as part of the year end process.
  • Year end (profit and loss) rollover attributes: The posting attributes that will be used for aggregated lines as part of the year end process.
Portal

Posting

Products

Project

Purchase

Sales

Single sign-on (SSO)

This is a login security option which is an alternative to Username and password.

SSO doesn't require MFA.

  • Enabled SSO providers: select the SSO Provider(s) you wish to use. With the icon, you can choose more than one e.g. Azure AD and OneLogin

    Tick the SSO provider(s) required and move to the selected box on the right.

    Select Apply button when completed.

    The Enforce login via SSO field will now be available. Ticking this option will mean the user is forced to login via SSO only - Username and Password will no longer be available as a means of logging in.

    The appearance of fields below will depend on the selected SSO provider(s).

  • Selecting Google and Microsoft will result in Enforce login via SSO field only.

    .

  • Selecting Azure AD will present you with one extra field.

    • Azure AD Tenant: This will populate with your Tenant ID which is found in the Office 365 Admin portal - Ask your office 365 Administrator to set this up.

  • Selecting OneLogin will reveal the following fields -

    • Custom SSO Authority URL: This is the URL used to authenticate with the SSO which is available in the SSO provider software.

    • SSO Client ID: This is a parameter setting which is available in the SSO provider software.

    • Custom SSO Secret: This is a parameter setting which is available in the SSO provider software.

    • SSO label: This is the label that will be shown on the User Account SSO login screen to identify the selected SSO provider.

  • Selecting Saml2 will reveal the following fields -

    • SSO label: This is the label that will be shown on the User Account SSO login screen to identify the selected SSO provider.

    • Saml2 Provider: This is the name of the provider to be used for Saml2 authentication.

    • Saml2 Metadata Uri: This is the URL for SAML2 meta data, leave blank to use provider ID for metadata.

    Note

    Removing a SSO provider in Enabled SSO providers will remove the associated field from view on the Environment defaults and on the SSO login screen but you won't delete the contents of that field. So, if you reselect the SSO provider in Enabled SSO providers the original contents will return. You can add/edit the contents in these fields, but you must select the Save button to save your changes.

SORP

Stock

Support

Tax & VAT

User Interface