Receipts

Receipts are created when an Sales invoice is paid.
The screenshot below shows a sample grid of sales receipts in the system, which includes some key information.
- Date: The date the receipt was created.
- Doc: The receipt code.
- Receipt type: E.g. sale receipt.
- Customer: Who the receipt is for.
- Bank account: The bank account that will receive the payment.
- Currency amount: The receipt amount.
- Bank currency amount: The amount being paid into the bank account listed.
- Outstanding: This is the outstanding amount still to be paid.
- Pay method: The Payment method.
Tip

To modify the columns displayed, select on the top right of the page, then tick/untick the information you want to hide or display.

How to view Sales Receipts

Viewing a Sales Receipt

Select Receipts from Sales from either the pulse menu -

or from the Main Menu select Sales then Receipts -

or enter Receipts in the Quick Launch Side Menu.

This will then show the Sales Receipts on the system where normal customisation of Sets can be used. Also, depending on User roles, the My/All option will be showing.
Highlight the Receipt to view, double click to open.

The main screen shows the details of the Receipt including the Payment amount -

The Tabs
This shows details of Sales Invoice associated with this Receipt.

This shows payment details.

This gives a history of any transactions against this Receipt.

How to create Sales Receipts

Creating a Sales Receipt

Select Receipts from one of the options as shown in Viewing a Receipt above.
Press New.
Choose the document type then press Create.
Enter the bank account that will be receiving the payment.
Enter the financial period that you would like the transaction posted to.
Enter a Customer.

Tip

If you need to create a Customer, press the icon, then fill out the Customer details.
Enter the Payment amount - any amount can be entered up to the full outstanding amount.

Note

If an outstanding amount is entered that is within the Penny difference Max tolerance (General section).

and the Penny Difference Automation** is turned on then a correcting journal for the small difference is processed which will clear the balance.
Fill in the remaining fields.
- Receipt date: This will be auto filled with the date current date however; this can be changed.
- Description: If Description required option has been ticked in the Document type, then this field will be mandatory. It will be automatically entered if a Default description was entered in the Document type.
- Receipt type: This will be auto filled with the Document type selected in step 2.
- Their Ref: The unique reference given to identify the document. If Their ref required option has been ticked in the Document type, then this field will be mandatory.
Press Submit.

Tip

Alternatively, you can press Create as draft, this will save the receipt in drafts for later use.

How to copy Sales Receipts

Copy a Sales Receipt

If you are regularly creating the same receipt, you can create a draft then Copy exact to recreate the same document with the same information.

Select Receipts from one of the options as shown in Viewing a Receipt above.
Select a Receipt previously created as a draft receipt.
Select the draft receipt.
Select Copy exact from the dropdown arrow.
Enter your details and then Submit.

How to add charges to Sales Receipts

Add charges to a Sales Receipt

Select Payment methods from the Quick Launch Side Menu.
Select and open the Payment method to edit and select Edit.

On the Settings section, tick Charges to enable this function on this Payment method.
Select Add to enter new charge information, or update/change the information if charges already exist.
Select Save on completion.

How to reallocate Sales Receipts

Reallocate a Sales Receipt

Select Receipts from one of the options as shown in Viewing a Receipt above.
Select a Sales Receipt (either highlighted on the list or open the Invoice), then select the button and select Reallocate.

Make any changes and then select Apply.

How to reverse Sales Receipts

Reverse a Sales Receipt

Select the Sales Receipt (either highlighted on the list or open the Invoice), then select the button and select Reverse.
Enter the reason then press Submit.

How to amend Sales Receipts

Amend a Sales Receipt

Select and open the posted Sales Receipt (either highlighted on the list or open the Invoice) to amend, then press Amend option from the dropdown button.
You can now make non-monetary changes to the Receipt details without having to Unpost first. These amendments will not have any effect on any of the Accounts.
You can also make changes to Custom fields, which have previously been defined on the Custom fields tab when defining the Document type -

Note

User will need Attribute.Amend permissions.
Once complete, press Apply.

How to make corrections to Sales Receipts

Make corrections to a Sales Receipt

Select the Sales Receipt (either highlighted on the list or open the Invoice), then select the button and select Corrections.
- Period correction to make corrections to the Period.
  
  Enter the corrections, then select Apply.
- Unpost to retract the Sales Receipt from the General Ledger
  
  Confirm by selecting Unpost.
- Posting Attribute to make corrections to individual attribute values on the Sales Receipt.
  
  See Correction Posting Attributes for further details.