Accruals

  • An accrual is a recognition of money that will be owed in the future and what it will be spent on.

  • In this finder you can create an accrual manual journal to be posted.

  • The finder will also display all pre-existing accrual manual journals.

    More Information
    • Doc#: This is the document number.
    • Description: This is used to identify the accrual.
    • Doc type: There are a number of accrual document types, the type will be presented here.
    • Period: This is the period that the accrual manual journal will be posted to.
    • Legal entity:This will be the legal entity that the accrual is being posted for.
    Tip

    To modify the columns displayed, select in the top right of the page, then untick the information you do not want to see.

View an Accrual

Select Period End / Accruals from the Main section of the pulse menu -

Note

This is an example screen shot of the pulse menu.

Position of the menu items within pulse will vary according to available options and dependant on personal screen resolution.

or from the Main Menu select Period End then Accruals -

or enter Accruals in the Quick Launch Side Menu.

This will then show the Accruals on the system where normal customisation of Sets can be used.

Tip

To modify the columns displayed, select in the top right of the page, then tick/untick the information you want to see or not.

Create a new Accrual

  1. Select Accruals from one of the options as shown above in View an Accrual.

  2. Press New.

  3. Select the document type.

  4. Enter a description.

  5. Select the reversing period.

  6. Fill out the remaining fields.

    Remaining fields explained
    • Legal entity: Select the legal entity.
    • Date: Select the date for the accrual manual journal to be created.
    • Period: Select the period to post the manual journal in.
    • Supplier: If necessary, select a supplier.

  7. Enter the lines and posting attributes

    Lines and posting attributes explained

    Lines

    • Account: If a product is being used, this will be auto-completed otherwise select an account from the available list.

    • Description: Depending on the Force change setting in Chart of Accounts

      • If the Force change is not ticked, then the Description field will be auto-filled ...

        ... however it can be edited.

      • If the Force change is ticked, then the Description field will be blank and you will be forced to enter a description.

    • Debt & Credit: Enter the amount of the accrual.

    • Tax Band: The tax band can be selected here.

    Posting attributes

  8. When you are happy with the details entered, press Submit

    The accrual manual journal will now be posted and available to view in the accrual finder.

Make corrections to an Accrual

  • Select and open the Accrual (either highlighted on the list or open the Payment), then select the button and select Corrections.

    • Unpost to retract the Accrual

      Select Unpost to proceed.

    • Posting Attribute to make corrections to individual attribute values on the Payment.

      Further details Correction Posting Attributes


Updated March 2024