Penny Correction Automation

The Penny Correction Automation is used to process a correcting journal for Purchase or Sales documents where the Payment or the Receipt is different to the original invoice but only by pennies.

Without this automatic correction, the debt will remain, albeit only pennies, and a correcting journal will have to be manually created to clear the balance.

The Penny Difference tolerance is setup in the General section in the Environment defaults - enter Environment defaults in either the Pulse menu or the Side menu.

There are two Penny Correction types: Purchase and Sale. Both types have the same process to run and share identical parameters.

How to view Penny Correction Automation

Viewing Penny Correction Automation

Select Document / Automations from the Settings section of the pulse menu -

Note

This is an example screen shot of the pulse menu.

Position of the menu items within pulse will vary according to available options and dependant on personal screen resolution.

or enter Automations in the Quick Launch Side Menu.

This will then show the Automations on the system where normal customisation of Sets can be used.

Tip

To modify the columns displayed, select in the top right of the page, then tick/untick the information you want to see or not.

Filter the Automations to show only the Penny Correction Automations, enter Penny in the description filter tab.

How to edit Penny Correction Automation

Edit Penny Correction Automation

  1. Open the Penny Correction Automation that you need to edit as per View Penny Correction above.

  2. select Edit -

  3. Make changes as required.

    One of the reasons to edit the Penny Correction Automation is if you want to change the Trigger setting (when you want the Penny Correction to take place) -

    Setting this to Manual only would stop the Penny Correction processing until it is run manually (see Manually run Penny Correction) below.

  4. Another reason to edit the Automation would be to make changes to the From doc type.

    If any Document type is created or unlocked after the Penny Correction Automation has been setup, then this document needs to be added to the From doc type field.

    Open the From doc type field and move the document type from Available column to the Selected column, then select Apply.

  5. Select Save to complete the process -

How to create Penny Correction Automation

Create a Penny Correction Automation

If there is no default Penny Correction Automation already set up, you can create your own.

  1. Open the Automations option from the Pulse menu or from the Quick Launch side Menu.

  2. Select New -

  3. Enter appropriate values in the first section -

  4. Under the Criteria tab you can set parameters such as the Date from and Date to which is the date the automation will run from and till and the Tolerance max which is the maximum tolerance for amount e.g. 0.05.

    Note

    The Tolerance max can also be setup in the General section in the Environment defaults.

  5. Select Create on completion.

How to manually run Penny Correction Automations

Manually run Penny Correction

  1. Open the Penny Correction Automation that you need to edit as per View Penny Correction above.

  2. Select the automation then press Run.

  3. Enter the automation criteria.

  • Date from: Select the earliest Document date that you wish to include.

  • Date to: Select the latest Document date that you wish to include.

  • Legal Entities: By filling this out the document automation will process the correct Document for the correct Legal Entity.

  • Currency: Select the correct Currency.

  • Tolerance max: Enter the value of the max Penny correction.

  • The 'Submit' tick box: If this is ticked the automation will create the Penny correction and allocate the difference to the correct documents.

    Tip

    If needed, multiple document automations can be made.

  1. When you are happy with the selected criteria and setup, press Submit.

    Note

    The penny correction document(s) created can now be viewed in the Penny correction finder.

How to schedule Penny Correction Automations

Schedule a Penny Correction Automation

  1. Open the Scheduler menu by either selecting Scheduler from the Settings - Environment section from the pulse menu -

    or enter Scheduler in the Quick Launch Side Menu -

  2. Filter the Scheduler to show only the Penny Difference options - enter Penny in the description filter tab -

  3. Select the process you wish to run and then press Run now.

    Note

    Further Scheduler options can be found in Scheduler User Guide.

How to view Penny Correction Documents

View created Penny Correction documents

To see all pre-existing penny correction journals, see User Guides for Penny Correction Documents in the Penny Correction Finder.


Updated May 2024