Accrual Automation
Accrual automations can be run in the automation finder.
An accrual is a recognition of money that will be owed in the future and what it will be spent on.
There are three types available:
- approved Purchase orders which are not matched to an approved GRN or a posted Purchase Invoice.
- approved GRN which are not matched to an Purchase Invoice.
- Draft Purchase Invoices which are not yet posted to the GL.
The process for running each type is the same.
Although there are three types of Accrual, you may not need or wish to create Accruals for each type. So there are three types of Accrual automation, where you can choose which one you wish to use.
These Accrual automation are run either manually from the Automation ...
... or they can be scheduled to run automatically (e.g. at 7am every day) via the Scheduler.
How to run an accrual automation
Select the accrual automation then press Run.
Enter the automation criteria.
Note
The parameters are identical for the Purchase Order and draft Purchase invoice accruals.
Date from: Leave this date blank if you want to select all available documents or enter a date to restrict documents to be to greater than or equal to this date.
Date to: The date to will default but alternatively you can select the latest document date that you wish to include for your accruals.
Exchange rate type: Select the exchange rate to be used for foreign currency document.
Tip
The exchange rate will be defaulted from the Environment setting.
Legal Entities: Leave parameter blank to select all Legal Entities OR select Legal Entity(s) to restrict the accruals created.
Currency: Leave parameter blank to select all OR select Currency(s) to restrict the accruals created.
Posting document date: This date will default and will define the date for the accrual document(s) created. Manually enter a date if appropriate.
Reversing document date: This date will default and will define the date for the accrual reversing document(s) created. Manually enter a date if appropriate.
Tip
The reversing date must be after the posting date.
Submit: If this checkbox is ticked, the accruals and associated reversing documents will be automatically submitted for authorisation. If unticked, the documents will be created in a 'draft' state.
- Press Submit.
Updated March 2024