Bulk Receipts

Receipts are created when a Sales invoice is paid.

If you have many Receipts to create, these can be done as a Bulk Receipt process.

For a breakdown of debts in different time periods go to Aged debt

Pre-requisites to set up for Bank receipts


Viewing a Bulk receipt

  1. To see the Bulk Receipts screen, either select Bulk receipts in the Debt menu from the pulse menu -

    Note

    This is an example screen shot of the pulse menu.

    Position of the menu items within pulse will vary according to available options and dependant on personal screen resolution

    or from the Main Menu select Debt then Bulk receipts -

    or enter Bulk receipts in the Quick Launch Side Menu.

    Columns names explained -
    • Status: State of the Bulk receipt
    • Batch #: Unique code/number.
    • Description: User entered description.
    • Payment template: Receipt template
    • Payment date: Batch payment date.
    • Total payment amount: The total amount received from all the Receipts in the batch.
    • Bank account: The bank account that will receive the payment.
    • Pay method: The Payment method.
    • Interco: Includes intercompany entities.

    Tip

    To modify the columns displayed, select in the top right of the page, then untick the information you do not want to see.

  2. Highlight the Bulk receipt to view, double click to open.

    The Batch tab shows the details of the Bulk receipt

Creating a Bulk receipt

  1. Select Bulk receipts from one of the options as shown in Viewing a Bulk receipt above

  2. Press New -

    Enter the Legal entity

    Enter the bank account for the Legal entity selected.

    Enter a description for this Bulk receipt

    Enter a Receipt date - this date may be a future date.

    Enter a Payment method

    Enter any other field as necessary

  3. Press Submit.

    Tip

    Alternatively, you can press Create as draft, this will save the receipt in drafts for later use.

    or Discard to abandon the creation.

  4. After refreshing the screen, the Bulk receipts will show Pending authorisation. Select the Bulk receipt and select Approve option.

    Note

    This will only be applicable if there is a workflow in place for authorisation

  5. Refreshing the screen again will show Approved. Select the Bulk receipts, if not already open, and then select Process option.

    • Press OK when the output message appears.

  6. The Bulk receipt will now show as Processed, select the Bulk receipt, if not already open, and then select Post

  7. Your Bulk receipt will now show as Posted, after a refresh -

    and individual Sales invoices will show as Paid.


Interco Bulk Receipts

Definition - Intercompany also known as Interco

An Interco Bulk Receipt can also be set to allow the inclusion of multiple Sales Invoices which have differing Legal entities.

Pre-requisites to set up for Interco Bank receipts

  • Bulk templates - setup templates for Bulk receipts where Interco can be added showing which Legal entities are linked

  • Legal entities - setup Legal entities, if not already setup.

  • Bank accounts - where you can set up Payment methods

Creating an Interco Bulk receipt

  1. Select Bulk receipts from one of the options as shown in Viewing a Bulk receipt in the Bulk Receipts section above.

  2. Press New -

  3. Select a Interco Bulk receipt template in Receipt template -

  4. In the other tabs -

    Enter the Legal entity

    Enter the bank account for the Legal entity selected.

    Enter a description for this Bulk receipt

    Enter a Receipt date - this date may be a future date.

    Enter a Payment method

    Enter any other field as necessary

  5. Press Submit.

    Tip

    Alternatively you can press Create as draft, this will save the receipt in drafts for later use.

    or Discard to abandon the creation.

  6. After refreshing the screen, the Interco Bulk receipt will show Pending authorisation. Select the Interco Bulk receipt and select Approve option.

    Note

    This will only be applicable if there is a workflow in place for authorisation

    Note

    You have other options at this stage that allow you to Reject or Cancel this Interco Bulk receipt.

  7. Refreshing the screen again shows Approved. Select the Interco Bulk receipt, if not already open, and then select Process option.

    • Press OK when the output message appears

  8. The Interco Bulk receipts will now show as Processed, select the Interco Bulk receipt, if not already open, and then select Post

  9. Your Bulk receipt will now show as Posted, after a refresh -

    and individual Sales invoices will show as Paid.


Updated May 2023