Bulk Receipts

Receipts are created when a Sales invoice is paid.

If you have many Receipts to create, these can be done as a Bulk Receipt process.

For a breakdown of debts in different time periods go to Aged debt

Pre-requisites to set up for Bank receipts

How to view Bulk Receipt

Viewing a Bulk receipt

  1. To see the Bulk Receipts screen, either select Bulk receipts in the Debt menu from the pulse menu -

    Note

    This is an example screen shot of the pulse menu.

    Position of the menu items within pulse will vary according to available options and dependant on personal screen resolution

    or from the Main Menu select Debt then Bulk receipts -

    or enter Bulk receipts in the Quick Launch Side Menu.

    This will then show the Bulk receipts on the system where normal customisation of Sets can be used.

    • Status: State of the Bulk receipt
    • Batch #: Unique code/number.
    • Description: User entered description.
    • Payment template: Receipt template
    • Payment date: Batch payment date.
    • Total payment amount: The total amount received from all the Receipts in the batch.
    • Bank account: The bank account that will receive the payment.
    • Pay method: The Payment method.
    • Interco: Includes intercompany entities.
    Tip

    To modify the columns displayed, select on the top right of the page, then tick/untick the information you want to hide or display.

  2. Highlight the Bulk receipt to view, double click to open.

    The Batch tab shows the details of the Bulk receipt

How to create a Bulk Receipt

Creating a Bulk receipt

  1. Select Bulk receipts from one of the options as shown in Viewing a Bulk receipt above

  2. Press New -

    • Legal entity: Select the Legal entity that will make the payment.

    • Bank account: Select a bank account for the selected Legal entity.

    • Description: Enter a unique description.

    • Receipt date: This is the payment date that will be specified in the payment file.

      Note

      If this date needs to be changed following submission (and before posting) and you have the correct access, you can use Amend to change it.

    • Payment method: Select the Payment method to use for the payment file creation.

      Note

      You can only select payment methods that have been setup against the Bank Account for batch payments.

      The payee bank account must match those required for the payment method e.g. account no and sort code required.

      Cheque does not require any columns to be matched.

    • Enter any other field as necessary.

  3. Press Submit.

    Tip

    Alternatively, you can press Create as draft, this will save the receipt in drafts for later use.

    or Discard to abandon the creation.

  4. After refreshing the screen, the Bulk receipts will show Pending authorisation. Select the Bulk receipt and select Approve option.

    Note

    This will only be applicable if there is a workflow in place for authorisation.

  5. Refreshing the screen again will show Approved. Select the Bulk receipts, if not already open, and then select Process option.

    • Press OK when the output message appears.

  6. The Bulk receipt will now show as Processed, select the Bulk receipt, if not already open, and then select Post.

  7. Your Bulk receipt will now show as Posted, after a refresh -

    and individual Sales invoices will show as Paid.


Interco Bulk Receipts

Definition - Intercompany also known as Interco

An Interco Bulk Receipt can also be set to allow the inclusion of multiple Sales Invoices which have differing Legal entities.

Pre-requisites to set up for Interco Bank receipts

  • Bulk templates - setup templates for Bulk receipts where Interco can be added showing which Legal entities are linked

  • Legal entities - setup Legal entities, if not already setup.

  • Bank accounts - where you can set up Payment methods

How to create an Interco Bulk receipt

Creating an Interco Bulk receipt

  1. Select Bulk receipts from one of the options as shown in Viewing a Bulk receipt in the Bulk Receipts section above.

  2. Press New -

  3. Select a Interco Bulk receipt template in Receipt template -

    • Legal entity: Select the Legal entity that will make the payment.

    • Bank account: Select a bank account for the selected Legal entity.

    • Description: Enter a unique description.

    • Receipt date: This is the payment date that will be specified in the payment file.

      Note

      If this date needs to be changed following submission (and before posting) and you have the correct access, you can use Amend to change it.

    • Payment method: Select the Payment method to use for the payment file creation.

      Note

      You can only select payment methods that have been setup against the Bank Account for batch payments.

      The payee bank account must match those required for the payment method e.g. account no and sort code required.

      Cheque does not require any columns to be matched.

    • Enter any other field as necessary.

  4. Press Submit.

    Tip

    Alternatively you can press Create as draft, this will save the receipt in drafts for later use.

    or Discard to abandon the creation.

  5. After refreshing the screen, the Interco Bulk receipt will show Pending authorisation. Select the Interco Bulk receipt and select Approve option.

    Note

    This will only be applicable if there is a workflow in place for authorisation

    Note

    You have other options at this stage that allow you to Reject or Cancel this Interco Bulk receipt.

  6. Refreshing the screen again shows Approved. Select the Interco Bulk receipt, if not already open, and then select Process option.

    • Press OK when the output message appears

  7. The Interco Bulk receipts will now show as Processed, select the Interco Bulk receipt, if not already open, and then select Post

  8. Your Bulk receipt will now show as Posted, after a refresh -

    and individual Sales invoices will show as Paid.


Updated May 2025