April, 2024

Year end rollover by fund/fund type

Enhancements to the year-end rollover process and setup, enabling the usage of multiple Retained Earnings accounts that can be specified by Fund and Fund type.

AP Automation Enhancements

These features will become available at the end of the release window once all environments have been upgraded.

  • AP Automation now supports the creation of Cash Purchase registered documents

  • Cash Purchase document type can be set on AP automation mailbox.

  • Cash Purchase registered documents are created when document type is configured on the AP automation mailbox and the following information is read from the invoice being processed:

    • Invoices where payment method is a Credit Card.

    • Invoices with text Paid.

    • Invoices with text Balance = 0 or Balance Due = 0.

  • Creating a new Cash Purchase defaults to the bank account from the supplier record (if set).

  • Amended set names and icons.

    • Failed documents show red failed icon.
    • Draft set is now named Pending.
    • Pending set is now shown first on the list.

  • Convert & Submit option added to the Convert button.

  • Registered document Sets.

    • Draft Set now named Failed.
    • Open Set now named Converted.

  • Inbox item search.

    • Ability to search using the fields Doc #, mailbox, subject and Email from.

  • Improved negative line handling.

    • When the line value is enclosed in parenthesis, the line item in the registered document is shown as a negative amount.
    • When the line value is prefixed with a negative sign, the line item in the registered document is shown as a negative amount.

  • Improved Legal Entity matching.

  • Improved Abandon AP Automation user experience.

  • Addition of delete functionality to AP automation Inbox & Registered documents.

  • Ability to toggle between MY/ALL Registered documents, using MY toggle shows only Registered documents that the user has created.

  • AP Registered documents now supports CDAC.

  • Domestic reverse charge setting retained when changing document type.

  • Improved usage of aliases.

  • Registered document attachment now move to the Purchase Invoice attachment group upon convert to Purchase Invoice.

Fixed Asset Enhancements

  • Asset Uncapitalise.

    • Special function to revert a capitalised asset back to a draft state, reversing any journals and movements.

  • Bulk Capitalise.

    • New functionality to bulk capitalise/write off multiple assets.

  • New icon for Assets that have been disposed.

User Roles

  • New User Roles.

    • Asset Uncapitalise.
    • My Expenses: Draft Entry.
    • My Purchase Order: Draft Entry.
    • My Sales Order: Draft Entry.

  • Amended User Roles

    • Dispute option removed from draft only roles.

Other Enhancements

  • Chart of accounts, Force description change setting.

    • Setting to force the user to input a description when entering a document line, rather than inheriting the description of the chart of account code.

  • Prevention of financial year overlap.

    • Prevention from creating overlapping financial years, within a Financial Year Group.

  • Customer ignore deferred income setting.

    • Setting to disable automatically applying deferred income to sale document lines.

  • Updates to Special Calendar dates for England & Wales and Scotland.

  • Support for Self-Billing Purchase Invoice to be generated individually.

  • Improved support for Yen currency.

  • Data Entry Control improvements.

  • New support for attachment checking within Contact Bank Account Authorisation workflows.

  • Responsible field on requisition is now available on mobile layouts.

Support items

  • Finder grids and filter improvements.

    • Filter row now supports filtering by Last modified by.
    • First 5,000 rows retrieved are now the most recent records.
    • Dates can now be typed into the filter row.

  • Documents with a negative total are now prevented from submission, unless the document type is set to credit entry.

  • Document Import of Expenses can now be imported with the Tax Band column only - the Tax Code column is now optional.

  • Bank transfers now post to GL when submitted if they have been unlocked after being abandoned.

  • Manual Journals – when changing the document date on a manual journal that has lines with currency rates, a message is now displayed to ask for confirmation on whether the exchange rates should be recalculated.

  • Cash Sale Refund and Cash Purchase Refund document types now display the Customer & Supplier fields appropriately.

  • Prevention of overlapping bank reconciliation dates.

  • Quick cashbook documents now display the correct signage in the cashbook, when a bank account is on the document line.

  • Default cost centre and legal entity are now available on the Supplier finder.

  • Improved decimal place support on the iOS app.

  • GRN now supports the Responsible field on the header when enabled on the document type.

  • Pending authorisations finder can now be filtered to see items that have errored when no users have been selected to distribute to (catchNoUsers).

  • The CDAC header attribute is now applied to copied document lines.

  • Status of Resource records when exported to Excel now displays correctly.

  • Interval screen layout fixed.

  • Cashbook items are now correctly released when a bank reconciliation is abandoned.

Interfaces

  • Bulk Payment Interface - HSBC US Dynamic CSV.
  • Document Import Interface – Added support for Stock Date on detail lines.

New Document Types

  • New credit entry document Types.
    • Expense Credit Note – Staff Expenses.
    • Expense Credit Note - Credit Card.

Enquiries

New

  • Partial Tax – Annual Adjustment

Updates

  • Addition of 'is_resale' field to VAT Return Breakdown.
  • Data Access Control now supported on the Timesheet and Timesheet TB enquiries on the project record.
  • Partial Tax – Annual Analysis: enhanced to provide a more detailed analysis of tax data, including document references and a breakdown of exempt and non-exempt tax amounts.

Tax

  • UAE Tax Authority – Tax only Tax Codes.
  • Czech Republic – Update Tax rates.
  • Switzerland Tax Authority set up.

Cayman Islands:

Added:

  • Not applicable - Not Applicable.
  • Not applicable - Not Applicable

Germany:

Added:

  • Exempt - Exempt sales ROW.
  • Tax only - Tax Only purchases.
  • Tax only - Tax Only sales.
  • Exempt - Exempt purchases ROW.

Jersey:

Added:

  • Not applicable - Not Applicable.
  • Not applicable - Not Applicable.

Singapore:

Added:

  • Exempt - Exempt purchases ROW.
  • Exempt - Exempt sales ROW.
  • Outside scope - Outside scope purchases - ROW.
  • Outside scope - Outside scope sales - ROW.
  • Zero rated - Zero rated purchases ROW.
  • Zero rated - Zero rated sales ROW.
  • Not applicable - Not Applicable.

Currencies

New:

  • Bitcoin.
  • Ethereum.

Data Entry Control Queries

  • Supplier > Legal Entity.
  • Legal Entity > Supplier.

Countries

  • Country Codes for “Saint Martin (French)” and “Sint Maarten (Dutch)” added.

Zapier

See Zapier notes.

API

See API changelog for an update on what's new.


Note

Get in touch to find out more about the features in this release or how to get even more out of the system.