FX Realised Automation
FX realised automations can be run in the automation finder.
Foreign exchange (FX) realised documents are used to enter a correction on fully allocated purchase or sales documents where the currency outstanding balance is 0 but the base currency is not.
Tip
If no tolerance is set in the environment settings, a 5% tolerance will be assumed.
The document type being used for fx realised automation must have Allow FX set.
A FX gain or loss occurs due to exchange rates fluctuating between the document date and the transfer date.
There are two fx realised types available: sale or purchase, the process for running each type is the same however the parameters vary slightly with either customer or supplier fields being available.
How to run an FX realised automation
Select the FX realised automation (sale or purchase) then press Run.
Enter the automation criteria.
Date from: Leave this date blank if you want to select all available documents or enter a date to restrict documents to be to greater than or equal to this date.
Date to: The date to will default but alternatively you can select the latest document date that you wish to include for your fx realised document.
Legal Entities: Leave parameter blank to select all Legal Entities OR select Legal Entity(s) to restrict the fx realised automation.
Currency: Leave parameter blank to select all OR select Currency(s) to restrict the fx realised automation.
Suppliers or Customers: leave black to select all or select supplier(s) or customer(s) to restrict the fx realised automation.
Tolerance amount max: Leave blank if you want the parameter to default to the environment settings or enter a max tolerance for the fx realised automation.
'Submit': If this checkbox is ticked, the fx realised document will be automatically submitted for authorisation. If unticked, the documents will be created in a 'draft' state.
- Press Submit.
- The correction document will be created if necessary and can be found in the allocations tab in the invoice.