Financial Year Groups

• A Financial year group (FYG) is made up of one or more Legal Entities within an environment that share the same year end, timeframe e.g. January - December and that will share the same period handling e.g. year end roll forward.

• Legal Entities with different Tax Authorities can share the same FYG if the same Period handling is common.

How to view Financial Year Groups

Viewing Financial Year Groups

Select Period End / Financial year group from the Settings section of the pulse menu -

Note

This is an example screen shot of the pulse menu.

Position of the menu items within pulse will vary according to available options and dependant on personal screen resolution.

or enter Financial year group in the Quick Launch Side Menu.

This will then show the Financial year groups on the system where normal customisation of Sets can be used.

• Description: Unique name for the group

• Current financial year: Current financial year.

• Default period: This is the Period that will be used as default on the creation of a Document type (document type setup dependent).

  Tip

  To modify the columns displayed, select on the top right of the page, then tick/untick the information you want to hide or display.

How to create a new Financial Year Group

Create a new Financial Year Group

1. Select Financial year group from one of the options as shown above in Viewing Financial year groups.

2. Select New.

   

3. Enter details of new financial year group.

   

4. Go to Setup tab.

   

   Period end transition

   • Auto roll forward: if this check box is ticked, the Default period on the FY will auto roll forward once the delay (days) is met.

   • Delay (days): the days delay before the default period is rolled forward to the next period (excluding special periods) on the FY.

   Financial year structure

   • Duration months: is the length of the Financial year.

   • End month: is the final month of the financial year.

   • Create past year(s): is used to auto populate the number of previous financial years (see Periodicity auto populate).

   • Create future year(s): is used to auto populate the number of future financial years.

   Period closure

   • Previous period(s): if this checkbox is ticked, the Period end scheduled event will auto close (lock) previous Periods for this Financial Year Group which are before the current date and taking into account the delay day(s).

     Tip

     The selection here dictates the periods available at transaction level (depending on other settings).

   • Future period(s): if this checkbox is ticked, the period end scheduled event will auto close (lock) future periods for this Financial Year Group.

   • Future year(s): if this checkbox is ticked, the period end scheduled event will auto close (lock) future financial years for this Financial Year Group.

   • Previous year(s): if this checkbox is ticked, the period scheduled event will auto close (lock) previous financial years for this Financial Year Group.

   • Delay (days): This is the default number of days before previous periods are closed by the period end scheduled event.

   Financial Year Transition

   • Tick the Auto move to new financial year check box to automatically move the default Financial year and period when the year end date is met.

   • Tick the Auto open new financial year check box to automatically open the next Financial year and period when the year end date is met.

   • Delay (days): is the number of days delay that would be imposed before the previous Auto move steps are invoked.

   Special period creation

   • Tick the Balances brought forward check box to auto create a Brought forward period for the Financial years.

   • Tick the Adjustment period check box to auto create an Adjustment period for the financial years.

   • Tick the Balances carried forward check box to auto create a Carried forward period for the Financial years.

5. Select Create.

How to Auto populate a Financial Year Group

Auto populate a Financial Year Group

• This process will auto populate Financial Year(s) and Period(s) based upon the setup options in the Financial Year Group.

• This process is also available as a Scheduled event so that it runs automatically and does not have to be manually invoked.

How to lock a Financial Year Group

Lock a Financial Year Group

If you lock a financial year the system will ask if you wish to lock all financial Periods.

1. Open the financial year that you would like to lock.

2. From the option, select Lock.

   

Manual Period End Rolling

Manual Period End Rolling

1. Select Financial year groups (FYG) from one of the options as shown above in Viewing Financial year groups.

2. Select and open the FYG and click on the Document types tab.

   

3. Click the Edit button and locate the document types you would like to make changes to.

   

4. Untick the Period editable tick-boxes and tick the Period auto correction tick-boxes. Change the Period calculation min fields to equal Financial year group: default period, this will make the earliest period available equal to the default period set within the FYG. This ensures invoices are not back-posted and instead are created within the correct periods.

   

5. Locate your Manual Journal document types and change the Period calculation min fields to equal Open periods. Tick both the Period auto correction and Period editable tick-boxes. This ensures you can still make manual corrections across any open period.

   

6. Click Save and then locate Periods in the Quick Launch search bar.

   

7. Click into the period(s) you want to manually roll forwards and then click Edit.

8. Tick the Stop auto roll forward tick-box and then click Save.

   

How to Import/Export Financial Year Groups

Import/Export Financial Year Groups

Adds the ability to update existing Financial year groups as well as creating new ones.

• Financial Year Groups Import
• Financial Year Groups Export

1. Select Financial Year Groups from one of the options as shown above in Viewing Financial Year Groups.

2. Select the icon and select Financial Year Groups Import.

   

3. Enter the name of the Excel file, which is saved on an external source.

   

   Tip

   To create an Import file with the correct field names and formatting, Export a file first and save to your external source. Then use this file to add details ready to import.

   Fields to be included in the file are as follows (Fields in bold are mandatory):

   • Description: Description of financial year group. If the import includes a description that already exists, the import will assume the Tax Group is being updated and not try to create it. If there is more than one description that is the same in the file, the import will error.

   • Current financial year: Current financial year. This will be validated against the open financial years set-up against the financial year group.

   • Default period: Default period for current financial year. This will be validated against the open periods for the current financial year selected.

   • Auto roll forward: Selected if the period end automatically rolls forward.

   • Period End Delay (days): Delay days for period end roll forward. This is a number field with 0 d.p.

   • Auto open current period: Selected if the new open period is open.

   • Duration months: No of months in financial year. This is a number field with 0.d.p. It only allows numbers from 1 to 24.

   • End Month: Month in year when financial year ends. This is a number field with 0.d.p. It only allows numbers from 1 to 12.

   • Create past year(s): No of past years to auto create. This is a number field with 0 d.p.

   • Create future year(s): No of future years to auto create. This is a number field with 0 d.p.

   • Previous period(s): Selected if the previous periods are automatically closed.

   • Future period(s): Selected if the future periods are automatically closed.

   • Future year(s): Selected if the future years are automatically closed.

   • Previous year(s): Selected if the previous years are automatically closed.

   • Period Closure Delay (days): Delay days for period closure. This is a number field with 0 d.p.

   • Auto move to new Financial year: Selected if the new financial year is automatically rolled forward.

   • Auto open new Financial year: Selected if the financial year is automatically opened.

   • Financial Year delay (days): Delay days for the financial year transition. This is a number field with 0 d.p.

   • Balances brought forward: Selected if brought forward periods are required.

   • Adjustment period: Selected if adjustment period is required.

   When the financial year groups are imported, they will automatically create the financial years and periods according to the rules set on the financial year group. This will replicate the Auto populate option that can be run manually within the financial year group in iplicit.

4. Select Submit.

   

   Selecting Queue from the dropdown option will queue the import process until other actions in iplicit are completed.

   

   Warning

   iplicit allows a maximum of 5,000 rows in a single Import.

   If your Import is too large, an error message will tell you that the Import cannot be processed and will advise you to create smaller Import files.

   If the latter is not possible, please contact Customer support.

Updated February 2026