Asset Capitalisation

Capitalisation is an accounting method in which the cost of an Asset appears on the balance sheet, split over the useful life of that asset, as per the Asset depreciation methods.

The way that Assets are Capitalised will follow company rules as set up in the Asset Capitalisation Rules.

Note

To view the legacy version, please select Legacy User Guide.

What are the Prerequisite settings for Asset Capitalisation

Prerequisite settings for Asset Capitalisation

• The Financial year should be open.

  

• The Year end has NOT been run for the Financial year.

  

• The G/L Accounts used on the document should have the Asset capitalisation box ticked.

  

• The G/L Accounts used on the document should be included in an Asset capitalisation rule.

• The Document class needs to be Cash Purchase, Purchase invoice or Expense.

How to view Asset Capitalisation

Viewing Asset Capitalisation

As per Generic Navigation options, either from left-hand navigation panel, select Asset capitalisation from the Asset folder or enter Asset capitalisation in the Search option.

This will then show the Asset capitalisation on the system where normal customisation of Sets can be used.

Tip

To modify the columns displayed, select option on the right of the column display, then tick/untick the information you want to hide or display.

How view Asset Capitalisation Sets

Asset Capitalisation Sets

This will then give the following lists -

• A list of Assets created by an Invoice but were not Auto capitalised.

  

  If you are now happy for an Asset in this list to be Capitalised, highlight the Asset and then select the Capitalise button. The Asset will now transfer to the Capitalised list.

  

  Alternatively, if you wish you exclude the Asset from being Capitalised, then highlight the Asset and select the Exclude button. The Asset will now transfer to the Excluded list.

  

• A list of Assets that have been excluded from being capitalised.

  

  If you now decide you want one of these Assets in this list to be Capitalised, highlight the Asset and then select the Include button. The Asset will now transfer back to the Available list.

  

  Then go to the Available list, highlight the Asset you just transferred and select the Capitalise button. The Asset will now transfer to the Capitalised list.

• A list of Assets that have been capitalised, either via the Auto capitalised option or the Manual capitalised option.

  

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Updated October 2026