Bulk Receipts

Receipts are created when a Sales invoice is paid.

If you have many Receipts to create, these can be done as a Bulk Receipt process.

For a breakdown of debts in different time periods go to Aged debt

Pre-requisites to set up for Bank receipts

Bulk templates - setup templates for Bulk receipts
Legal entities - setup Legal entities, if not already setup.
Bank accounts - where you can set up Payment methods.

Note

To view the legacy version, please select Legacy User Guide.

How to view Bulk Receipt

Viewing Aged Debt

As per Generic Navigation options, either from left-hand navigation panel, select Bulk Receipt from the Debt folder or enter Bulk Receipt in the Search option.

This will then show the Bulk Receipts on the system where normal customisation of Sets can be used.

Tip

To modify the columns displayed, select option on the right of the column display, then tick/untick the information you want to hide or display.

Status: State of the Bulk receipt
Batch #: Unique code/number.
Description: User entered description.
Payment template: Receipt template
Payment date: Batch payment date.
Total payment amount: The total amount received from all the Receipts in the batch.
Bank account: The bank account that will receive the payment.
Pay method: The Payment method.
Interco: Includes intercompany entities.

Highlight the Bulk receipt to view, double click to open.

The Batch tab shows the details of the Bulk receipt

How to create a Bulk Receipt

Creating a Bulk receipt

Select Bulk receipts from one of the options as shown in Viewing a Bulk receipt above
Select New.
- Legal entity: Select the Legal entity that will make the payment.
- Bank account: Select a bank account for the selected Legal entity.
- Description: Enter a unique description.
- Receipt date: This is the payment date that will be specified in the payment file.
  
  Note
  
  If this date needs to be changed following submission (and before posting) and you have the correct access, you can use Amend to change it.
- Payment method: Select the Payment method to use for the payment file creation.
  
  Note
  
  You can only select payment methods that have been setup against the Bank Account for batch payments.
  
  The payee bank account must match those required for the payment method e.g. account no and sort code required.
  
  Cheque does not require any columns to be matched.
- Enter any other field as necessary.
Select the receipts to include in this Bulk receipts by ticking the left-hand box.

Note

You will see different Screen Views depending on the layout option selected.

Changing the layout - select the button on the right of the screen and select your required layout.

Enter the Receipt amount - any amount can be entered up to the full outstanding amount.

Allocate all amounts using the button, deallocate all using the button.

Note

If an outstanding amount is entered that is within the Penny difference Max tolerance (General section)

and the Penny Difference Automation is turned on then a correcting journal for the small difference is processed which will clear the balance.

Receipts documents will be updated with the allocation changes after you save the Bulk receipt.
Select Submit.

Tip

Alternatively, you can select Create as draft, this will save the receipt in drafts for later use.

or Discard to abandon the creation.
After refreshing the screen, the Bulk receipts will show Pending authorisation. Select the Bulk receipt and select Approve option.

Note

This will only be applicable if there is a workflow in place for authorisation.
Refreshing the screen again will show Approved. Select the Bulk receipts, if not already open, and then select Process option.
- Select OK when the output message appears.
The Bulk receipt will now show as Processed, select the Bulk receipt, if not already open, and then select Post.
Your Bulk receipt will now show as Posted, after a refresh, and individual Sales invoices will show as Paid.

Interco Bulk Receipts

Definition - Intercompany also known as Interco

An Interco Bulk Receipt can also be set to allow the inclusion of multiple Sales Invoices which have differing Legal entities.

Pre-requisites to set up for Interco Bank receipts

Bulk templates - setup templates for Bulk receipts where Interco can be added showing which Legal entities are linked
Legal entities - setup Legal entities, if not already setup.
Bank accounts - where you can set up Payment methods

How to create an Interco Bulk receipt

Creating an Interco Bulk receipt

Select Bulk receipts from one of the options as shown in Viewing a Bulk receipt in the Bulk Receipts section above.
Select New.
Select a Interco Bulk receipt template in Receipt template -
- Legal entity: Select the Legal entity that will make the payment.
- Bank account: Select a bank account for the selected Legal entity.
- Description: Enter a unique description.
- Receipt date: This is the payment date that will be specified in the payment file.
  
  Note
  
  If this date needs to be changed following submission (and before posting) and you have the correct access, you can use Amend to change it.
- Payment method: Select the Payment method to use for the payment file creation.
  
  Note
  
  You can only select payment methods that have been setup against the Bank Account for batch payments.
  
  The payee bank account must match those required for the payment method e.g. account no and sort code required.
  
  Cheque does not require any columns to be matched.
- Enter any other fields as necessary.
Select the receipts to include in this Bulk receipts by ticking the left-hand box.
- The list will include all Legal entities that are linked in the Legal entity selected in Batch
- The list can be filtered by Customer in the Aged debtors screen -
  
  Note
  
  You will see different Screen Views depending on the layout option selected.
  
  Changing the layout - select the view button on the right of the screen and select your required layout
Select the available line and enter the Receipt amount - any amount can be entered up to the full outstanding amount.
- Full receipt amount will show as Green.
- Part receipt amounts will show as Purple.
Note

If an outstanding amount is entered that is within the Penny difference Max tolerance (General section)

and the Penny Difference Automation is turned on then a correcting journal for the small difference is processed which will clear the balance.
Receipts documents will be updated with the allocation changes after you save the Bulk receipt.
Select Submit.

Tip

Alternatively you can select Create as draft, this will save the receipt in drafts for later use.

or Discard to abandon the creation.
After refreshing the screen, the Interco Bulk receipt will show Pending authorisation. Select the Interco Bulk receipt and select Approve option - This will only be applicable if there is a workflow in place for authorisation.

Note

You have other options at this stage that allow you to Reject or Cancel this Interco Bulk receipt.
Refreshing the screen again shows Approved. Select the Interco Bulk receipt, if not already open, and then select Process option.

Select OK when the output message appears
The Interco Bulk receipts will now show as Processed, select the Interco Bulk receipt, if not already open, and then select Post
Your Bulk receipt will now show as Posted, after a refresh -

and individual Sales invoices will show as Paid.

Updated August 2026